WommelsSoftware

Every member of staff has their own account to use the application based on access rights assigned to them by the system administrator. Activities of the user are recorded automatically when changes are made on the database. Users can manage rotas and tasks granted to their access role(s).

Managers' Accounts display any functionality available to a manager to manage schedule, Staff pay and admin related tasks. This allows Management staff to plan ahead to increase efficiency.

Administrator accounts can have different access rights within the system. This access right would grant full access to all functionality in the entire application inculing editing, deleting and creating records.

We have no usage limits on all types of accounts. We charge the same price no matter how many users you have on the system.

A new password is automatically generated and emailed to a user after answering a validation question for a forgotten password.

Available as a fully hosted and maintained solution (we store everything for you and keep it up to date). There is no set up required. Any internet connected computer with a modern web browser can access the system. We can perform updates and maintenance to ensure the system runs efficiently.

The WommelsSoftware database is hosted on fast UK based servers in our Data Centre in Stockport(fast load time). The high performance server ensures the system loads quickly whilst the modern data centre provides multiple redundant connections to the internet(constant access).

We have taken measures to ensure backups are available in the unlikely event of a server failure. All data is backed up daily to an independant server, securing data against possible loss through hardware failure.

The System utilises Microsoft SQL Server 2005, an industry standard database and ASP.NET development platform to ensure the system is kept secure, is scalable and can be accessed quickly.

We have a professional team who manage the server for us ensuring the database is kept in optimum condition, giving us an uptime of 99.95%.

Prompt email based support is available for free. We are happy to assist with the change from your old system (if any) to our system. We offer 24 hour support and the vast majority of emails are answered in just a few hours.

We only store data relevant for use in the WommelsSoftware System. We do not pass on or sell data to 3rd parties.

Easy to learn and easy to use, Staff records gives managers an efficient and affordable way to manage staff information. Store, retrieve and safeguard employee info in one place. Track wages, benefits, evaluations, training and much more.

Managing Staff availability and leave request can be time consuming - there's no need for this basic task to become any more time consuming then absolutely necessary.

Collect and manage your staff assignments, hours and attendance effectively. After the employee has completed an assigned shift, the system will gather all data and track late staff arrivals, absences and replacement before payroll is generated at the end of each wage/salary cycle.

The dataset used in the design of WommelsSoftware is consistant with the UK Security Industry Authority (SIA) auditing requirements. These include 10 years checkable history, next of kin and other relevant information.

The system keep track of all your clients and their respective sites that your organisation serve. It also include clients' agreements, contact persons(invoice addressee) and site specific instructions, protocols and background information.

An online quotation can be generated and email to potential clients upon request. This usually follows a comprehensive site visit to assess risks and determine the number of security guards or service that may be required.

This part of the system manages the agreed services that a client sign-up for and the specific details such as shift patterns, days of the week that services is required, contract start time and end times and other relevant agreement details.

All the information relevant to a client's site is managed from this part of the system. Client sites can be added, edited, deleted or made inactive if required. A site's background and historic information is readily available for guards to be made aware of specific challenges that they may have to deal with during their shifts.

A weekly rota for all currently active sites can easily be generated just by the click of a button. The rota generation process take into account all system specified holidays exception and adjust the invoice and/or staff rate accordingly. It is very flexible and depends very much on your organisation.

Once a week rotas is generated, staff can be assigned to shift manually or by clicking on a button to automate the process. This is very useful because it save a lot of time and effort and also releases the Office Manager to focus on the more essential tasks of the organisation.

Once a rota has been generated for a week(s), individual roster's can be emailed to their respective employee's email address to ensure they are aware of their assignment(s).

If the staff availability and shift pattern remains the same for the incoming week(s) as the previous week, then the same rotas pattern can be repeated over and over with ease by just a click of a button. It is simple, it saves time and effort and also very convenient.

Planned rotas can easily be edited accordingly if a member of staff is replaced due to illness, late arrival or late departure. The payroll worked hours automatically update to reflect the changes in real time. This keeps your organisation's payroll data up-to-date and avoid dispute over pay.

Sometimes a site may require more security guards than planned or agreed as a results of an incident. When such a situation occurs, it is so ease to add additional(incidental) shift to an already planned rota with no difficulty at all. All you do is to click a button to add incidental shift to a rota.

Due to potential user error, it is good practice for an Office Manager certify that all rota shifts are correct and indeed completed by an assigned employee before an accurate payroll can be generated within a wage cycle. Your organisation's pay date has to be setup in System Admin in advance to determine the pay cut-off period.

Upon validation of rota data, total hours worked and earnings by each employee is calculated from the rota for a wage cycle(Payroll). This includes holiday rates and other additional entitlements depending on your organisational policy. The payroll data can also be exported to Microsoft Excel or other payroll systems in a CSV format.

Invoices are generated per Client's site based on services agreed and rendered to a client. It automatically include manned-guarding, mobile patrol and static security services. Additional invoice item such as credit and debit advice can also be added.

Generated invoices automatically take into account the site hourly rate for weekends and holidays. The holidays dates have to be setup in System Admin as exception dates. It is simple and and easy to use.

As VAT rate may differ in different countries or even may change in the same country from time to time. The system has been designed to be flexible, simple and easy to setup a VAT regime which is then used to generate accurate invoices for your clients.

If your organisation provides other related services to Client but requires a single invoice to cover all, that is not an issues as the WommelsSoftware System will take care of that.

Invoices can sent by email just by a click on a button to the Client's invoice addressee email to save time, cost and paper(environment). It is good practice for an Office Manager to certify a generated invoice before it is issued because of possible user errors.

Printer-friendly version of a generated invoices can be printed and send by post to your client.

Paid invoices can simply be recorded against an invoice without unneccessary complication. It is simple and it works.

Polite email reminders can be sent to clients with unpaid invoices. This functionality can be disbaled if not required.

All reports produced by the system can be extracted or exported to Microsoft Excel, Microsoft Word, CSV format and other forms for further analysis or presentation. The automatic data extraction functionality can also be setup for migration to other payroll and accounting systems.

There are several reports available for viewing and printing depending on a user's access role assigned by the System Administrator. The reports are designed to satisfy all reporting requirements of UK Security Industry Authority. The reports areas cover staff manhours, wages/salaries, attendence monitoring, Immigration & work eligility, invoicing and income and other relevant areas mandated by UK SIA.